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LAUC-LA Handbook: Grants Guidelines

This guide provides information and background documents for LAUC-LA Committees to carry out their charges. For a committee’s charge and roster, click that committee tab and a drop-down menu will lead to the procedures and documents for each committee.

Grants - Overview

UCLA librarians are eligible to apply for both LAUC-LA (local) grant funding and LAUC (statewide) grant funding. LAUC-LA offers one type of grant, while LAUC offers three types. Typically, applicants may apply for multiple types of grants within the same fiscal year (consult your local chair to confirm eligibility). See below for details.

If you have questions or would like help with your proposal, please contact any member of the LAUC-LA R&PD Committee!

LAUC-LA (Local) Grants

LOCAL MINI GRANTS PROGRAM

 

Mini Grants (maximum award: $500) aid librarians in the preparation or completion of full-scale research projects. Mini Grants will be considered for projects related to librarianship and information science, as well as a librarian's area of expertise. They may also be used to supplement statewide research grants. 

Expenses covered include but are not limited to:

  • Research preparation expenses, such as research assistance, consultant services, photocopying, and software licensing or purchases.
  • Project completion expenses, such as data analysis, manuscript preparation, and costs associated with disseminating results via conference presentation and posters.

DEADLINES

The Committee will consider proposals throughout the academic year and notify applicants of decisions via email. The final date for submitting proposals is June 1, 2023, although funds may be depleted prior to that date. Recipients must spend their awards by June 30, 2024.

HOW TO APPLY

The applicant should complete a LAUC-LA Mini Grant Application Form and submit it via email to the LAUC-LA R&PD Committee Chair Christopher Thomas: thomasc@law.ucla.edu.

 

LAUC (Statewide) Grants

STATEWIDE RESEARCH, PRESENTATION, AND MINI GRANTS


LAUC Statewide’s Call for Research Proposals for the 2021/2022 grant program: 

Members may apply during two cycles*:

  1. The first call, issued in Fall 2022, allows applications for research, mini, and presentation grants (with funds being awarded in January 2023).
  2. The second call, issued in Spring 2023, allows applications for mini and presentation grants (with funds being awarded in March 2023).

*We encourage you to apply as soon as possible, as funds may be depleted during the first call.

Read below for an overview of the grant process.  A detailed Awards Calendar appears here, and additional grant information is listed on the LAUC website.

PURPOSE

The purpose of the grants program is to support LAUC members’ research activities.  Research funds allow UC librarians a unique opportunity to engage in scholarly research and creative activity that enhances our contributions to the University and to our profession.

TYPES OF GRANTS

The following three types of grants are offered (listed in order of priority for funding).  LAUC members may apply for one, two, or all three types of grants.

(1) Research grants ($5,000 maximum) fund small to large projects by either one librarian or a group of librarians.  Funds may be used in the current or following fiscal year (7/1/22 – 6/30/24).

(2) Mini Grants ($500 maximum) are designed to encourage librarians to develop research ideas or to see a project to completion.  Funds may be used in the current or following fiscal year (7/1/22 – 6/30/24).

(3) Presentation Grants ($600 maximum) provide travel assistance to present at scholarly conferences.  Funds must be used in the current fiscal year (7/1/22 – 6/30/24).

RESTRICTIONS

Any applicant who has not submitted the required end of funding (EOF) report for a previous LAUC grant shall be disqualified from consideration for a new grant.  The annual pool of viable applications varies in number, type of grant, and amount of support requested, typically exceeding the amount of available funding.

RESOURCES

The R&PD page on the LAUC website features many helpful documents, including links to guidelines, forms, and past projects.  Be sure to closely read and download all of the forms and guidelines for the type of grant(s) you wish to pursue.

REPORTING AND ACKNOWLEDGMENT

Successful applicants are required to submit an End of Funding Period Report by the end of the fiscal year and must acknowledge the receipt of LAUC funds in their final products. Additional information about reporting and acknowledgement is on the Guidelines for LAUC Grants page.

HOW TO APPLY

Complete the relevant application form (accessible through the links above) and submit it via email to the LAUC-LA R&PD Committee Chair Christopher Thomas: thomasc@law.ucla.edu.

Frequently Asked Questions

Q.  I am attending a conference. Am I eligible for any of these grants?

A.  No, but you are eligible if you are presenting at a conference. LAUC Presentation Grants and LAUC-LA Mini Grants may be used to cover expenses related to presenting "completed research" at a conference. "Completed research" may be interpreted rather broadly (LAUC's Mini Grant and Presentation Grant Guidelines identify examples including "research paper, conference session, lightning round, panel, poster, etc.").

Q.  The LAUC-LA mini grant form asks about previous LAUC involvement and awards. Are these answers considered by the committee when making award decisions?

A.  Maybe. Prior involvement in LAUC/LAUC-LA, and receipt of awards, are a secondary set of criteria that the R&PD Committee will only consider in the event of a highly competitive year. We will also take into account the length of an applicant's time in LAUC so that newer librarians are not disadvantaged.

Q.  May I apply for any of these grants at any time during the year?

A.  No. Please consult the deadlines information in the boxes to the left. For example, LAUC research grants may only be submitted during the first call. Also, for both local and statewide grants, money may run out at the beginning of the year, so be sure to apply early!

Q.  I am working on a project with other UC (or UCLA) librarians. Should we submit a joint application or separate applications?

A.  For LAUC research grants, submit one joint application. For all other LAUC and LAUC-LA grants, submit individual applications.

Q.  May I apply for multiple grants in the same cycle?

A.  Yes! However, if funding is limited, the committee will probably not fund multiple applications from the same candidate, even across different types of grants (but there is nothing wrong with trying!). The most common example is a candidate applying for both a LAUC Presentation Grant and a LAUC-LA Mini Grant for the same conference presentation. It comes down to the strength of the application(s) and the number/strength of other applications received.

Q.  If I am conducting a survey as part of my research, are there any additional requirements I need to follow?

A.  Please refer to Survey Requirements

Administering Grants