Library Digital Collections

Example Citations

• Letter
• Manuscript (archival)
• Newspaper
• Periodical

The examples use The Chicago Manual of Style Online 17th edition because it does not require a particular order of elements and is often a good citation style for archival, manuscript, or photograph collections, however, the citations should be consistent in their order.

 

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Manuscript (archival)

Footnote Structure:

1. First Name Last Name of creator(s), Title (italics), Date, Collection Name. Library Name, URL.

Shortened Structure:

2. Title, Date.

Bibliography Structure

Last Name of creator(s), First Name, Title (italics), Date, Collection Name. Library Name, URL.

Footnote Example

1. Second Painter, First Painter, Fourth Painter, Third Painter (illuminators), Manuscript No. 1: Gladzor Gospels (Four Gospels, alternate title) [Armenian],1300-1307, Armenian Manuscripts. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/zz0009gx6g.

Shortened Footnote Example:

Manuscript No. 1: Gladzor Gospels, 1300-1307.

Bibliography Entry Example

Manuscript No. 1: Gladzor Gospels (Four Gospels, alternate title) [Armenian],1300-1307, Armenian Manuscripts. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/zz0009gx6g.

Caption for an Image Inserted in Your Paper Example

Figure 1. Manuscript No. 1: Gladzor Gospels, 1300-1307

Manuscript

Chicago Citation Format

(Chicago Manual of Style, 17th ed., sections 14.193, 14.114

Citations of collections consulted online (still a relative rarity for this type of material) will usually take the same form as citations of physical collections, aside from the addition of a URL or database name (see 13.6–12).

Structure:

1. Name of creator
2. Description or title of the item
3. Date
4. Archival number, Box/folder number [if applicable]
5. Name of Collection
6. Name of library

 

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Periodical

1. First Name Last Name of creator(s), "Title of Article", Title of Periodical, Date, Collection Name. Library Name, URL.

Shortened Structure:

2. Title, Date.

Bibliography Structure

Last Name of creator(s), First Name, "Title of Article", Title of Periodical, Date, Collection Name. Library Name, URL.

Footnote Example

1. "Von Sternberg House (San Fernando Valley, Calif.)", Cassabella [Italian], September 1936, Richard and Dion Neutra Papers, 1925-1970. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/zz001d2tx4.

Shortened Footnote Example:

Von Sternberg House (San Fernando Valley, Calif.), September, 1936.

Bibliography Entry Example

"Von Sternberg House (San Fernando Valley, Calif.)", Cassabella [Italian], September 1936, Richard and Dion Neutra Papers, 1925-1970. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/zz001d2tx4.                                                              

Caption for an Image Inserted in Your Paper Example

Figure 1. Architetto R. J. Neutra: Casa Von Sternberg, September 1936.

Chicago Citation Format
(Chicago Manual of Style, 17th ed., sections 14.64)

Structure:

Citations of periodicals require some or all of the following data:

1. Full name(s) of author(s)
2. Title and subtitle of article or column
3. Title of periodical
4. Issue information (volume, issue number, date)
5. Page reference (where appropriate)
6. For periodicals consulted online, a URL or, in some cases, the name of the Collection and library used to consult the resource (see 13.6–12)

 

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Newspaper

Footnote Structure: 

1. Author's First Name, Last Name, "Title of Article", Name of Newspaper (City and Province/State of Publication, if not included in Name), Date of Publication, Collection Name [if given]. Title of Website, URL. 

Shortened Structure:

2. Last Name, "Title".

Bibliography Structure

Author's Last Name, First Name, "Title of Article", Name of Newspaper (City and Province/State of Publication, if not included in Name), Date of Publication, Collection Name [if given]. Title of Website, URL. 

  ¡ If no author, begin the citation with the title of the article.

  ¡  Omit page numbers.

Footnote Example

1.  Milan Kumar Bandyopadhyay, ed., "বীরভূম বার্ত্তা: বর্ষ- ৫১; সংখ্যা- ২০", Birbhum Bartta (alternate title) (West Bengal, India), May 15, 1954, Vol. 51, No. 20, https://digital.library.ucla.edu/catalog/ark:/21198/z1nd0rnj. 

Shortened Footnote Example:

2. বীরভূম বার্ত্তা: বর্ষ- ৫১; সংখ্যা- ২০, May 15, 1954.

Bibliography Entry Example

Bandyopadhyay, Milan Kumar, ed., "বীরভূম বার্ত্তা: বর্ষ- ৫১; সংখ্যা- ২০", Birbhum Bartta (alternate title) (West Bengal, India), May 15, 1954, Vol. 51, No. 20, From Religion and Politics in Modern Bengal. UCLA Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/z1nd0rnj.                                                                                            

Caption for an Image Inserted in Your Paper Example

Figure 1. বীরভূম বার্ত্তা: বর্ষ- ৫১; সংখ্যা- ২০

Basic Citation Format for News Articles

(Chicago Manual of Style, 17th ed., sections 14.89)

Structure (Include as much of the following as can be determined):

• Author (if known)
• "Title of Article" (in roman) 
• Title of Newspaper (in italics) followed by any other source identifiers (in roman)
• Month, Day and Year
• Source (Collection Name (in italics). Library Name (in roman))
• URL

 

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Letter

1. Sender's First Name Last Name to First Name Last Name of Recipient, Date of Letter, Series Title [if provided], Name of Collection, Name of Archive, URL.

Shortened Structure:

2. Sender's Last Name, letter.

Bibliography Structure

Sender's Last Name, First Name to First Name Last Name of Recipient, Date of Letter, Series Title [if provided], Name of Collection, Name of Archive, URL.

Footnote Example

1. Catherine Risingflame Moirai, to unknown recipient, Between 1970 and 2000, About Tennessee Lesbian Archives, June L. Mazer Lesbian Archives Subject Files. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/z10w4kk1.

Shortened Footnote Example:

Moirai, letter.

Bibliography Entry Example

Moirai, Catherine Risingflame, to unknown recipient, Between 1970 and 2000, About Tennessee Lesbian Archives, June L. Mazer Lesbian Archives Subject Files. UCLA Library Digital Collections, https://digital.library.ucla.edu/catalog/ark:/21198/z10w4kk1.                                                                                  

Caption for an Image Inserted in Your Paper Example

Figure 1. About Tennessee Lesbian Archives, letter

Chicago Citation Format
(Chicago Manual of Style, 15th ed., sections 17.270, 17.295)

Structure:

1. Creator’s last name, first name, middle initial (or filmographer’s name if no director is specified, but indicate role).
2. Author’s last name, first name, middle initial (if given).
3. Title of document (subsection is placed in quotes, followed by title in italics).
4. Format (omit if it is a printed page).
5. Publisher city: publishing company, copyright date (include as much information as possible such as page numbers).
6. Source (From Library of Congress in normal font), Collection name with dates (in italics).
7. Medium (software requirement needed to access source).
8. URL (use bibliographic record URL or shorter digital id if available at bottom of bib record).
9. Accessed date (in parenthesis).

Last name, First name Middle initial. Title of Work. Format. City: Publishing Company, copyright date. Source, Collection. Medium, http://...(accessed date).

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