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LAUC-LA Handbook: Sample Communications

This guide provides information and background documents for LAUC-LA Committees to carry out their charges. For a committee’s charge and roster, click that committee tab and a drop-down menu will lead to the procedures and documents for each committee.

Committee Reports

See previous reports on the LAUC-LA website.

Chairs of LAUC-LA Committees and certain LAUC-LA Executive Board members are required to a submit Mid-Year Report prior to the Spring Membership meeting, plus a Final Report before the Fall Membership meeting.  The reports inform the LAUC-LA membership of progress made to complete a charge from in the LAUC-LA Bylaws or to complete a specific charge from the LAUC-LA Executive Board. 

The reports should contain:

  • Report name -- Indicate Mid-Year or Final, and for which LAUC-LA year
  • Names of committee members, name of the committee chair or name of executive board position
  • Charge(s) -- Indicate from LAUC-LA Bylaws and/or from the LAUC-LA Executive Board
  • Summary of activities or work done, and analysis of progress made toward completion of the charge
  • Suggestions of further work needed

Message to Mentors

Mentor Pairing Notification E-mail to the Mentor:

The LAUC-LA Mentoring Committee has convened and completed matching for the (insert name of season) quarter. You have been matched with (insert mentee name and library unit). 

 

The committee took this quarter’s matching for mentors and mentees quite seriously. Matching criteria used were based upon (insert mentee’s name) interests and yours in: (insert specifics). If you have any questions or concerns, please feel free to contact us at any time.   

 

Mentee:

Name

Library Unit

Phone Number

E-mail

 

 

Please get in touch with your mentee soon. (Include invitation to any upcoming mentoring events.)

 

Thank you for taking part in the LAUC-LA Mentoring Program!

 

Message to Mentees

Mentor Pairing Notification E-mail to the Mentee:

The LAUC-LA Mentoring Committee has convened and completed matching for the (insert name of season) quarter. You have been matched with (insert mentor name and library unit). 

 

The committee took this quarter’s matching for mentors and mentees quite seriously. Matching criteria used were based upon (insert mentor’s name) interests and yours in: (insert specifics). If for any reason you are not comfortable with the match, please notify us. There is an extremely high level of confidentiality so there is no need to feel ambivalent about requesting another mentor should the need arise. 

 

Please respond to this email. Once you have accepted a pairing, we will notify your mentor and provide contact information.

 

Mentoring Application

The below application is mounted on the LAUC-LA Mentoring webpage.  Instructions and workflow for processing submitted applications is on the Procedures tab of this LibGuide.