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Japanese Studies

About GIF Project

The Global ILL Framework (GIF) Project is a reciprocal interlibrary loan and document delivery agreement between North American and Japanese academic libraries and research institutes. The GIF Project provides you additional means to access what you cannot obtain from other North American libraries via normal ILL/DD services.

As of August, 2008, 152 Japanese libraries provide document delivery services to North American GIF members. As UCLA Library participates in GIF Book Loan service, you can request book loans with 81 Japanese GIF libraries as well. Japanese GIF member list is accessible at http://www.nii.ac.jp/CAT-ILL/gif/statistics/us/gif-japan-library.html.

GIF Help is Available

The Interlibrary Loan/Document Delivery Committee of the NCC is responsible for promoting developments that maxaccess to Japanese language research materials not available in North America while minimizing language and fiscal barriers to acquiring those materials through interlibrary loan and/or document delivery.

GIF users guides are available.

You may also find our "Get It Fast FAQs: FAQ Blog for the GIF Project" useful to answer your question.

How to Use GIF Project

Step by step user guides are available at NCC's guide to Interlibrary Loan and Document Delivery.

  1. Double check UCLA Library Catalog if the item you need is NOT in your own library.
  2. Search OCLC WorldCat to confirm no North American Libraries own the item.
  3. Search Webcat (or WebcatPlus) to find which Japanese GIF Libraries own the item.

    It is strongly recommended that you double check the holding location and periodical volume/issue informatoin in individual libraries' OPACs. Items in branch libraries may not be available. Please refer to individual libraries' lending policies for more details at http://www.nii.ac.jp/CAT-ILL/gif/materials/us/resources-us.html.
  4. Fill out and submit Interlibrary Loan Request form or use Citation Linker. Make sure to add an URL information from Webcat for the book or journal you need in the note area. Whenever known, include the information of Japanese GIF library that holds the journal issue or book you need.

 The NCC ILL/DD Committee has created "Get It Fast FAQS: FAQ Blog for the GIF Project." The FAQ Blog includes tips for users at http://gif-faq.blogspot.com/search/label/Tips%20for%20Users

Important URLs

Periodical Holding Information

Check volume and publication date information carefully. The volume information string has two parts: volumes ( issues ) and < beginning and ending years of coverage >.

Here is an example of how to read holdings information:
13,14(1-8,10-11),15-26,27(),34-45,46(1-9)<1970-2003>

This library has volumes published between 1970 and 2003 with some missing volumes and issues. If this is a monthly publication, the library does nothave v.14 no.9 and v.14 no.12. The empty parenthesis after volumenumber 27 indicates their v. 27 has several missing issues. If no parenthesis appears after volume numbers, the library has completeset of those volumes. This library has complete set of volume 13, 15-26, and 34-45.

Check List

  • Have you exhausted resources available in North America? Is the item only available from Japanese suppliers?
  • Have you checked full-text databases? If you are looking for academic bulletin (紀要) articles, have you searched CiNii or JAIRO? If you are looking for the Meiji Era materials, have you checked WebcatPlus, NDL OPAC, or NDL's Digital Library from the Meiji Era?
  • Have you double-checked holding information in individual libraries' OPACs? Which branch owns the item? Have you checked the GIF Library Lending Policy page to see if the branch library is a part of GIF Project? Does the library have the specific volume/issue of the periodical you need?
  • Have you selected the best option for your needs?
  • Please proof read your ILL/DD request form. Did you include ISBN or ISSN? Did you include NII BIB ID? Did you include service specific instruction? Omit diacritics used for romanized Japanese because they cause garbled data problem!

NDL International Services

  • Libraries or individual users may register with the National Diet Library to request document delivery through its online system.
  • Registered libraries can lend books from the National Diet Library as well. Fill out and submit interlibrary loan request form for an ILL request from the National Diet Library. Indicate in a note if the National Diet Library is the only library that has the book or journal issue you need.
  • Once registered, it is possible to search for articles using the Zasshi Kiji Sakuin within the NDL-OPAC and order them online.
  • Payments can be made using credit card, international postal money orders, or bank transfers.
  • Materials are sent by airmail.
  • Check Remote User Services section for more details and registration form at http://www.ndl.go.jp/en/service/index.html.
  • NDL OPAC: http://opac.ndl.go.jp/index_e.html