LAUC-LA Handbook

This guide provides information and background documents for LAUC-LA Committees to carry out their charges. For a committee’s charge and roster, click that committee tab and a drop-down menu will lead to the procedures and documents for each committee.

Duties From Bylaws

Article 5. Section 3 (b)

1. Encourage and facilitate communication between the Executive Board and the membership.

2. Serve as a voting member of the Executive Board.

3. Serve as delegate from LAUC-LA to statewide Assembly.

Charge

Statewide Representatives

Charge 2016-17

General Charge:

For 2016-17, the Statewide Representatives are charged with fulfilling their standing Charge as stated in Article V, Section 3 of the LAUC-LA Bylaws (as amended June 2016):

  1. The term of office shall be one year, commencing September 1.
  2. Each Statewide Representative shall:
    1. Encourage and facilitate communication between the Executive Board and the membership.
    2. Serve as a voting member of the Executive Board.
    3. Serve as delegate from LAUC-LA to statewide Assembly.
  3. In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article IX, Section 2.c.

Special Charge for 2016-17:

The UCLA Library has been working on a new Strategic Plan for 2016-2019. Growing out of the plan, the Library has also undertaken a major reorganization of its services and reporting structures. In accordance with LAUC-LA’s advisory role regarding “operations and policies of the UCLA Libraries,” work with the LAUC-LA Committee on Programs, the LAUC-LA Committee on Professional Governance, and the LAUC-LA Committee on Plans and Policies to gather reactions to these plans from LAUC members and prepare a report reflecting comments/concerns for transmission to the University Librarian. This may be a joint report from the committees involved. 

Charge

Statewide Representatives
Charge
2015-16

General Charge:

For 2015-16, the Statewide Representatives are charged with fulfilling their standing Charge as stated in Article V, Section 3 of the LAUC-LA Bylaws (as amended June 2014):

  1. The term of office shall be one year, commencing September 1.
  2. Each Statewide Representative shall:
    1. Encourage and facilitate communication between the Executive Board and the membership.
    2. Serve as a voting member of the Executive Board.
    3. Serve as delegate from LAUC-LA to statewide Assembly.
  3. In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article IX, Section 2.c.

Special Charges for 2015-16:

Develop a plan to reach out to the LAUC-LA membership in a variety of ways in which to garner member feedback, concerns, and questions for the Executive Board.  Methods for reaching out the membership may include brown bag lunches, one-on-one meetings, surveys, etc., keeping in mind the possible need for privacy.  Engaging the membership should be undertaken throughout the year, and while considering the results of any given activity, the representatives should consider what, if any, type of action is required by the Executive Board.


2014-2015

General Charge:

For 2014-15, the Statewide Representatives are charged with fulfilling their standing Charge as stated in Article V, Section 3 of the LAUC-LA Bylaws (as amended June 2013):

1.       The term of office shall be one year, commencing September 1.

2.       Each Statewide Representative shall:

a.       Encourage and facilitate communication between the Executive Board and the membership.

b.      Serve as a voting member of the Executive Board.

c.       Serve as delegate from LAUC-LA to statewide Assembly.

3.       In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article VIII, Section 2.c.

Special Charges for 2014-15:

Develop a plan to reach out to the LAUC-LA membership in a variety of ways in which to garner member feedback, concerns, and questions for the Executive Board.  Methods for reaching out the membership may include brown bag lunches, one-on-one meetings, surveys, etc., keeping in mind the possible need for privacy.  Engaging the membership should be undertaken throughout the year, and while considering the results of any given activity, the representatives should consider what, if any, type of action is required by the Executive Board.

 


 

2013-2014

General Charge:

For 2013-14, the Statewide Representatives are charged with fulfilling their standing Charge as stated in Article V, Section 3 of the LAUC-LA Bylaws (as amended July, 2012):

1.     The term of office shall be one year, commencing September 1.

2.     Each Statewide Representative shall:

a.     Encourage and facilitate communication between the Executive Board and the membership.

b.     Serve as a voting member of the Executive Board.

c.     Serve as delegate from LAUC-LA to statewide Assembly.

3.     In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article VIII, Section 2.c.

 

Special Charges for 2013-14:

Develop a plan to reach out to the LAUC-LA membership in a variety of ways in which to garner member feedback, concerns, and questions for the Executive Board.  Methods for reaching out the membership may include brown bag lunches, one-on-one meetings, surveys, etc., keeping in mind the possible need for privacy.  Engaging the membership should be undertaken throughout the year, and while considering the results of any given activity, the representatives should consider what, if any, type of action is required by the Executive Board.

 


 

2012-2013

General Charge

For 2011/2012, the Statewide Representatives are charged with fulfilling their standing Charge as stated in Article V, Section 3 of the LAUC-LA Bylaws (as amended June, 2011):

 a.      The term of office shall be one year, commencing September 1.

 b.      Each Statewide Representative shall:

1.    Encourage and facilitate communication between the Executive Board and the membership.

2.    Serve as a voting member of the Executive Board.

3.    Serve as delegate from LAUC-LA to statewide Assembly.

 c.      In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election.  Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article VIII, Section 2.c. 

Special Charges for 2012/2013

LIBCal

The Statewide Representatives will explore implementing a shared calendaring tool.

LAUC President’s Theme:

Based on the current LAUC President’s theme, consider devising workshops or discussions groups for LAUC-LA members. Working with the LAUC-LA Committee on Programs, the LAUC-LA Committee on Professional Governance, and the LAUC-LA Representative to the LAUC Committee on Professional Governance (TBD), the Statewide Representatives will participate in the organization of programs, brown bag sessions or other activities to gather input from LAUC-LA members.

LAUC Assembly:

Because the LAUC Statewide Assembly will be at UCLA, the Representatives may have a greater role at the meeting.

The Statewide Representatives will be responsible for keeping the LAUC-LA membership up to date about the issues covered by LAUC Statewide, and will submit a summary report to the Executive Board in advance of the LAUC-LA Spring Meeting and the LAUC Assembly. At the LAUC Assembly in Spring 2013, the Statewide Representatives will present the viewpoints of LAUC-LA members and report back to the LAUC-LA membership after the Assembly.

Procedures Manual:

Develop the Statewide Representatives’ section of the LAUC-LA Procedures Manual by adding relevant content.