Programs/Information Session Planning Procedures
Organize informational sessions in support of the Committee's goals to "support the professional development of LAUC-LA librarians" and to "create a forum for learning opportunities that will enhance librarians' knowledge regarding LAUC-LA's role." Informational sessions can be either formal programs or informal sessions (such as brown bags).
Ideally, plan at least two informational sessions a year.
Who Can Organize the Sessions?
For planning informational sessions--whether formal or informal--the Mentoring Committee has two options:
- The Mentoring Committee can work with the Committee on Programs to have them organize the event.
- The Mentoring Committee can organize the event themselves.
If Option 2 is taken, do the following:
1. Avoid Scheduling Conflicts:
Avoid scheduling conflicts with other LAUC events. Check the LAUC-LA Handbook calendar to make sure that there are no other LAUC events scheduled during the desired timeslot.
2. Book the Venue:
Work with Leslie McMichael (or someone else) to book a room for the session. Leslie McMichael is the contact person for booking rooms like the YRL Presentation Room and the WEC.
3. Notify the Membership:
Once a date has been finalized:
- Send a message to the LAUC-LA listserv several weeks in advance of the session. If desired, ask people to RSVP for the event. Send at least one follow-up reminder a day or two before the session.
- Ideally, send personalized invitations to newer librarians and mentoring pairs, encouraging them to attend. [Obtain the names from the person(s) maintaining the list of new librarians and the person(s) keeping track of mentoring partnerships, if such lists are not already accessible from a centralized location.]
4. Plan the Event:
- Identify a moderator and any other needed person(s) for the event.
- Have a sign-up sheet prepared, and keep a count of the number of attendees for statistics and assessment towards the end of the LAUC year.
- Bring any other needed handouts or special supplies/equipment.
- Have blank labels on hand for attendees to write their names. For events involving RSVPs, have name tags prepared in advance and provide additional blank labels for surprise guests.
- Ideally, arrange for light refreshments to be served.
- Ideally, bring the LAUC-LA brochures and any other promotional "swag," if appilcable.