LAUC-LA Handbook

This guide provides information and background documents for LAUC-LA Committees to carry out their charges. For a committee’s charge and roster, click that committee tab and a drop-down menu will lead to the procedures and documents for each committee.

Archived Reports, Events, etc.

Reports from 2010-11 to current are available in Box.

Historical Documents

Documentation that is no longer current but is considered important to archive (e.g., charges from previous years, reports that may not be archived on the main LAUC-LA website) can be retained here.

Programs/Information Session Planning Procedures

Programs/Information Session Planning Procedures

Organize informational sessions in support of the Committee's goals to "support the professional development of LAUC-LA librarians" and to "create a forum for learning opportunities that will enhance librarians' knowledge regarding LAUC-LA's role." Informational sessions can be either formal programs or informal sessions (such as brown bags).

Frequency:

Ideally, plan at least two informational sessions a year.

Who Can Organize the Sessions?

For planning informational sessions--whether formal or informal--the Mentoring Committee has two options:

  1. The Mentoring Committee can work with the Committee on Programs to have them organize the event.
  2. The Mentoring Committee can organize the event themselves.

If Option 2 is taken, do the following:

1. Avoid Scheduling Conflicts:

Avoid scheduling conflicts with other LAUC events. Check the LAUC-LA Handbook calendar to make sure that there are no other LAUC events scheduled during the desired timeslot.

2. Book the Venue:

Work with Leslie McMichael (or someone else) to book a room for the session. Leslie McMichael is the contact person for booking rooms like the YRL Presentation Room and the WEC.

3. Notify the Membership:

Once a date has been finalized:

  • Send a message to the LAUC-LA listserv several weeks in advance of the session. If desired, ask people to RSVP for the event. Send at least one follow-up reminder a day or two before the session.
  • Ideally, send personalized invitations to newer librarians and mentoring pairs, encouraging them to attend. [Obtain the names from the person(s) maintaining the list of new librarians and the person(s) keeping track of mentoring partnerships, if such lists are not already accessible from a centralized location.]

4. Plan the Event:

  • Identify a moderator and any other needed person(s) for the event.
  • Have a sign-up sheet prepared, and keep a count of the number of attendees for statistics and assessment towards the end of the LAUC year.
  • Bring any other needed handouts or special supplies/equipment.
  • Have blank labels on hand for attendees to write their names. For events involving RSVPs, have name tags prepared in advance and provide additional blank labels for surprise guests.
  • Ideally, arrange for light refreshments to be served.
  • Ideally, bring the LAUC-LA brochures and any other promotional "swag," if appilcable.

Poster Presentation Program

The LAUC-LA Committee for Mentoring produced an annotated bibliography for poster presentation presenters: