This guide provides information and background documents for LAUC-LA Committees to carry out their charges. For a committee’s charge and roster, click that committee tab and a drop-down menu will lead to the procedures and documents for each committee.
Earlier in LAUC-LA history, printed procedures manuals existed for all board positions and committees. These manuals included guidelines, suggestions, calendars and working notes developed for the benefit of the office holder, committee chair, or committee members. More recently, the documentation has thinned as LAUC-LA documentation – minutes, reports, etc. – moved to electronic format and was posted on the LAUC-LA website. A web-based resource containing the collective policies, procedures, and timelines for LAUC-LA regular activities that is available to the membership is the desired outcome of the task force’s work.
LAUC-LA Chair will create a task force to develop the LAUC-LA Procedures Manual.
· Task Force of 3-5 members – Keri Botello will Chair
· Manual will be mounted on the LAUC-LA webpage
· Timeline: Completion by June 1, 2011
o Mounted online and operable for AY 2011-2012
· Reporting structure: Quarterly progress reports to the Executive Board until completion of task
· Parliamentarian, Professional Governance Committee, and LAUC-LA Chair and Chair-Elect will serve in advisory functions, as needed
The LAUC-LA Procedures Manual Task Force will collect relevant documentation and procedural knowledge on all LAUC-LA Committees and official positions as outlined in the By-laws. They will organize and edit this information into guidelines on their respective procedures and contexts in order to ease the learning curve and transition of new committee chairs and to facilitate the transfer of knowledge onward toward re-building the institutional memory. Recommendations for archival policies and future maintenance responsibilities will also be generated.
Suggestion for this charge: Current and immediate-past Chairs could pull relevant documentation and guidelines, Task Force members would use these and interviews with Chairs to flesh out standard procedures. Examples of procedures/guidelines include calendars (e.g., Elections Committee has specific calendar), communication templates, standard commitments, and annual activities. The Task Force should also suggest a manual revision schedule, how updates should be made and by whom, as well as archival policies.
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